
EVENT MANAGEMENT TOOLBOX
Clear templates and sheets for the daily work of organising events.
Use them to plan tasks, keep budgets in line, track people and responsibilities, and run operations without confusion. Take what you need — or build your own full set for any event.
Why event management needs sharp tools?
Most events don’t fail for lack of effort — they fail because chaos takes over.
Too much hurry, too little focus.
Tasks get blurred.
Key details get lost.
People work hard but pull in different directions.
Good tools don’t solve everything — but they calm the noise.
Templates bring order to the rush.
Sheets turn unclear plans into clear tasks.
Guides keep people aligned when time is tight.
In simple terms:
Less chaos.
Less wasted effort.
More clarity.
More control.
The real work stays clear — and your event stays on track.

THE EVENT MAGIC CUBE — 6 FOCUS AREAS FOR BETTER EVENT MANAGENT
Solid event management is about clear tasks, clear roles, clear tools.
Every task fits into one of six Focus Areas — together they cover the full system you need to plan, run, and deliver events right.
The 6 Key Focus Areas — your full event system:
Leadership & Management → Sets direction and keeps the whole project under control.
Story Worth Selling/Telling → Shapes the moments and messages that people remember, share, and value.
Space → Secures and sets up the places where your event happens.
Stuff → Provides the equipment, tech, and supplies needed to deliver.
Staff → Brings together the right people, roles, and skills at the right time.
Support Services → Handles contracts, logistics, and risks so the core event runs without friction.
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The backbone of every event.
Clear vision, sharp planning, tight budgets, real control.
When leadership leads and management manages, nothing drifts.
Core Competencies:
Event Impact Awareness
Visionary Thinking & Strategic Planning
Stakeholder & Partnership Engagement
Commercial Strategy & Revenue Planning
Comprehensive Event Planning
Budgeting & Financial Oversight
Governance & Regulatory Compliance
Operational Systems & Process Management
Crisis & Risk Mitigation
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No story, no audience.
Shape moments people remember — and talk about when they leave.
Get your customer groups right, build journeys worth sharing, tie sales and experience into one.
Core Competencies:
Customer Segmentation Expertise
Data Analytics & Customer Insights
Experience Design & Journey Mapping
Brand Development & Storytelling
Event Scheduling
Customer Support & Service
Sales & Revenue Optimization
Event Production & Delivery
Attendee Delight & Engagement
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Everything happens somewhere.
And, where it happens shapes how it happens.
Smooth flow, right feel, safe operations — all mapped, built, and run right.
Core Competencies:
Venue Planning & Layout Management
Asset & Resource Management
Venue Mapping
Safety & Crowd Management
Access Control & Accreditation
Population & Capacity Management
Temporary Construction
Venue Operations
Aesthetics & Environmental Design
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Details that matter.
The gear, or equipment & supplies, behind the event.
Everything from screens to signs to cables to coffee machines — it all counts.
The right kit, in the right place, at the right time — no excuses, no delays.
Core Competencies:
Inventory Management
Equipment & Supplies Checklist
Procurement & Vendor Management
Logistics & Delivery
Tech & Machinery Coordination
Digital Asset Management
Signage & Wayfinding
Sustainability Planning
Circular Economy & Reuse
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People make or break your day.
Recruit well, train right, define every role — and your team carries the event when it matters.
Keep them clear, motivated, and looked after — they’ll return the favour.
Core Competencies:
Leadership & Team Motivation
Role Definition & Accountability
Staffing Plans & Optimization
Talent Sourcing & Recruitment
Training & Development
Communication & Collaboration
Recognition & Retention
Resource & Equipment Allocation
HR Policy Implementation
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Everything you decide not to do by yourself.
That is wise.
The glue holding your plans together.
Contracts, waste, catering, IT, authorities, emergency plans — invisible work that keeps the main show smooth.
When support fails, the whole event feels it — when it works, no one notices.
No surprises, no friction, no loose ends.
Core Competencies:
Daily Operations Planning
Coordination with Authorities
Environmental & Waste Management
Technical & IT Infrastructure
Emergency & Safety Planning
Logistics & Service Support
Creative & Technical Production
Catering & Food Service
Vendor Management & Quality Control
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Got you.
There is no others.
Everything you need to in event organising fits in to one of the key areas of event management.
These cover the full scope of what must be planned, done, and managed:
Leadership & Management
Customer Experience
Space
Stuff
Staff
Support Services
Event Management Toolbox: Proven, ready-to-use, Templates and Tools for Event Organisers daily work.
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🗂 Major Event Program Planning Template
Use this tool for planning and timing key milestontes, events and programs of major event
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54 Core Competencies in Event Organising
Use this guide to ensure your team is equipped with the right skills for delivering exceptional event experiences.
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⏳ Major Event Master Timeline Planner
Use this Cheat Sheet for Timeline Planning including Main Events, Major Milestones, Key Dates and Deadlines and Major Event Program Planning.
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🫂 Simple Stakeholder monitoring table
Use this template to track, manage, and engage your event’s key stakeholders effectively.
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CHEAT SHEET FOR MASTER PLANNING TASKING
A comprehensive guide for event organizers to navigate the master planning phase of large events.
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Event Master Budgeting template
Use this tool to help you to compose your event master budget by different income streams and production cost sources.
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Event Daily Runsheet Template
A simple but super useful sheet to schedule and manage start and end times of different services and operations.
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Event Customer Journey Sheet
Use this tool to help you to design your event experiences, services, actions and operations you wish to deliver for your event customers
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Event Venue Population Sheet
Use this sheet to estimate population at your venue during different (sub)events by customer groups.
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Event Rundown sheet
Use this template to compose your minute-by-minute event rundown sheet for your main program(s).
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Event Customer Wow Sheet
Use this sheet to go for the extraordinary customer experience by planning the special moments you will surprise your event guests and customers.
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Event Contingency Plan Sheet
Use this template to make an action plan to most important risks, incidents, issues or emergencies of your event.
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Event Risk Register Sheet
Use this sheet to list define and identify different operational risks of your event.
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Event Customer Group Matrix
Use this sheet to collect all key information on your customer segments and customer groups in one place.
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WINNING BLUEPRINT FOR MAJOR EVENT BIDDING 🏆
Ideal for Host Cities and Organizers of Major Events aiming to win the most suitable event bidding projects
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CHEAT SHEET FOR EVENT PLANNING TASKING
A comprehensive cheat sheet guide listing 167 essential tasks for the event planning phase, helping organizers translate strategic vision into detailed plans.
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🎫 CHEAT SHEET FOR EVENT DELIVERY TASKING
A compact one-sheet template listing key tasks for Event Directors during the event delivery phase.
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🫰 FORMULAS TO CALCULATE DIRECT ECONOMIC IMPACT ESTIMATES
This essential tool provides four customizable calculators to help event organizers and host cities estimate simple the direct economic impact of their events.
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✅ FEASIBILITY STUDY CHECKLIST FOR WINNING EVENT BIDDING
A comprehensive tool for event organizers and host cities to evaluate the viability of hosting major events through over 100 sub-tasks, ensuring a thorough and structured assessment.
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🏆 EVALUATION CRITERIA TABLE FOR MAJOR EVENTS
Use this Evaluation Criteria Table to systematically assess potential events or host cities.
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CO-ORGANIZER TASK AND RESPONSIBILITY MATRIX
A comprehensive tool to define, allocate, and manage tasks, responsibilities, and financial obligations across multiple co-organizers.
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MAJOR EVENT CONTRACT MATRIX
An essential tool for managing all partnerships involved in the production of a major event
Support for Event Organisers & Production Teams
Delivering an event well isn’t just about big plans — it’s about the daily work that makes them real. With decades of hands-on experience, I help event teams stay sharp, organised, and focused — backed by proven templates and clear systems.
Here’s how I can help:
✅ Ready-to-Use Templates & Sheets
Practical tools to plan tasks, manage budgets, map customer journeys, brief teams, contract suppliers — and more.
✅ Coaching Session for Your Event Team
A focused session to strengthen leadership and management. Get clear on tasks, roles, workflows, and daily delivery. From 135 EUR/hour (excl. VAT)
✅ Keynote: The Event Magic Cube
A clear 30–45 minute keynote to show your team the six areas and 54 skills that hold every event together — and how to master them in practice. From 2’000 EUR (excl. VAT + travel)
✅ Ultimate Swipe Files & Folders
100+ tools, templates, and checklists covering all 54 core competencies — delivered as a practical starter kit for any event size. 7’500 EUR (excl. VAT) delivered by one week.