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Notion template: Winning Blueprint for Major Event Bidding 🏆

This blueprint is ideal for Host Cities and Organizers of Major Events aiming not just to participate, but also to win the most suitable event bidding projects. Developed by Jesse Kiuru this proven approach covers

#1 Key Elements Needed for Success in Event Bidding

#2 Key Milestones and Tasks for Each Step

#3 Additional Information on Key Concepts of Major Event Bidding

#4 Project Plan Template for Single Major Event Program (easy to adjust)

Step-By-Step Blueprint for Taking Control of any Major Event Bidding or Negotiation Process.

  • Step-By-Step Blueprint for Taking Control of any Major Event Bidding or Negotiation Process.

    Major Event Discovery

    8-Step-Approach to discovering the Perfect Major Events for Your Host City or Region.

  • Feasibility Study in Event Bidding

    Feasibility Study

    Feasibility Study tasks and instructions for evaluating host city, rights holders, event organizer, host city ecosystem and event infrastructure.

  • An abstract graphic of five upward pointing arrows in blue, pink, green, light blue, and orange, on a dark blue gradient background. In the bottom right corner, there is a circular profile picture of a man with dark hair, a beard, and a light gray shirt, accompanied by the text "The Art Of Event Management" and the username "@jessekiuru".

    Due Diligence for Major Events

    Projects and tasks to take in Desk Research, Due Diligence and Cost / Benefit Analysis.

  • Colorful circle divided into four quadrants with icons representing idea, target, report, and growth on dark blue gradient background.

    Event/ Bidding Strategy

    How to craft Your Initial Event Concept and Bidding Strategy.

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    Stakeholder Engagement & Contracting

    Simple Instructions and Tools for stakeholder engagement planning and contracting before placing the official bid or letter of intention for negotiations.

  • An illustration of an open book with stars and sparkles emerging from it, set against a dark blue gradient background. A logo with a person's photo, text reading 'The Art Of Event Management,' and a social media handle '@jessekiuru' is in the bottom right corner.

    Bid Book and Documents

    Describes the themes for Preparing Bidding Documents and supporting documents for internal/external use.

  • Digital graphic of two overlapping speech bubbles, one larger and one smaller, on a dark blue gradient background. In the bottom right corner, there's a profile photo of a person, with text indicating 'The Art Of Event Management' and a username '@jessekiuru'.

    Infulencing Decision-Makers

    Insights on How to Prepare Influencing plans and Final Presentation of the bid.

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    Prepare The Next

    Steps to take after decision and transition to Organizing Phase.

Start Mastering Your Event Bidding Projects With Notion Template

What’s inside

🎯 25+ Pages of Expert Insights on Event Bidding
Explore a comprehensive guide covering every step of the event bidding process—designed to help host cities and organizers secure successful major events.

🎯 Customizable Project Planning Template for Event Bidding
A flexible template designed for you to input your own sub-projects and tasks—tailored to your event's unique needs. Ideal for host cities and organizers looking to plan with precision!

Table of project management tasks with categories, statuses, and icons, including major event discovery, feasibility study, due diligence, and other planning tasks.

🎯 Key Concepts for Mastering the Art of Event Bidding
Discover essential principles and strategies to help host cities and organizers navigate the complex world of event bidding with confidence and success.tailored to your event's unique needs. Ideal for host cities and organizers looking to plan with precision!

Flowchart illustrating the process of bidding for and winning an event opportunity, including steps such as assessing fit, preparing documents, engaging stakeholders, conducting research, creating contracts, strategy development, impact analysis, due diligence, bidding and negotiation, stakeholder engagement, and closing with next steps.